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Top 10 Proposal Software

The tools businesses use to build, send, track and sign proposals, ranked by how many customers each one says it serves.

PandaDoc50,000+ customers 2

Better Proposals10,000+ businesses and freelancers 3

Proposify8,976 companies

Quick answer

PandaDoc is the largest proposal software, used by 50,000+ customers, with proposals, quotes, e-signatures and payments in one tool and a $0 Free plan. Better Proposals is second with 10,000+ businesses and over 260 free templates, and Proposify is third with 8,976 companies and approval workflows for sales teams. For RFPs, Responsive and Loopio are the specialists.

How it's ranked: Customers, companies or businesses each vendor says it serves, as published on its own website (read November 2026). Counts are each company's own claims and are measured differently, so treat them as a guide to scale, not an audit. Bidsketch publishes no customer count, so it ranks last.

PandaDoc

PandaDoc · Proposals, quotes, e-signature and document workflow

50,000+ customers

The biggest all-in-one proposal and e-sign platform.

PandaDoc says 50,000+ customers build better documents with it, the largest customer count on this list. It was founded in Silicon Valley in 2014, reached a $1B valuation in 2021 and says it hit $100M in annual recurring revenue in 2024. Proposals are one use case inside a wider document platform: a drag-and-drop editor, real-time comments and approvals, CRM integrations with Salesforce, HubSpot and Pipedrive, e-signatures with signing order and identity verification, document tracking, and payment collection through Stripe, Square and PayPal. Pricing is clear: a Free plan at $0 with 5 documents a month for eSign, Starter at $19 per seat per month, Business at $49 per seat per month and a custom Enterprise plan, with a 14-day free trial. It fits sales teams that want one place for the whole agreement, from first proposal to signed contract.

Best forTeams that want proposals, quotes, contracts and e-signatures in one tool

Skip it ifYou only send a handful of simple proposals a year

Sources: www.pandadoc.com/lp/easier · www.pandadoc.com/about · www.pandadoc.com/pricing

Better Proposals

Better Proposals · Proposal software for small businesses and freelancers

10,000+ businesses and freelancers

Best templates for small businesses.

Better Proposals says it is trusted by 10,000+ big brands, small businesses and freelancers. It describes itself as 100% bootstrapped for the last 10 years and a fully remote company. The big draw is templates: it offers over 260 free document templates, so most users start from a ready-made design instead of a blank page. Support is a strength too, with chat and email answered in an average of 2 minutes. Pricing, when paid annually, starts at $13 a month for Starter (one user, up to 10 documents a month), $21 per user per month for Premium (up to 50 documents) and $42 per user per month for Enterprise with unlimited documents. A 14-day trial needs no credit card. It suits small teams that want polished proposals without a long setup.

Best forSmall businesses and freelancers who want good-looking proposals fast

Skip it ifYou run large, complex RFP responses

Sources: betterproposals.io · betterproposals.io/pricing

Proposify

Proposify · Proposal and quote software for sales teams

8,976 companies

The sales-team favorite for control and approvals.

Proposify says 8,976 companies are crushing their close rates with it, an exact count published on its homepage. It is built for sales teams: drag-and-drop templates, a content library, custom branding, locked proposal elements so reps cannot break the design, and approval workflows based on deal and discount size. It pulls in CRM data from HubSpot, Salesforce, Zoho and Pipedrive, and connects to more through Zapier. Tracking shows open notifications and time spent on each section. Proposify says proposals are made in 17 minutes or less on average and that 43% of proposals sent are won within 24 hours of opening. The Build plan costs $39 per user per month billed annually or $49 monthly, Grow is $65 per user per month, and there is a 14-day trial with no card needed.

Best forSales teams that want control, approvals and CRM sync

Skip it ifYou are a solo freelancer on a tight budget

Sources: www.proposify.com · www.proposify.com/pricing

Nusii

Nusii · Simple proposal software for agencies and consultants

6,985 companies

Best flat-priced pick for small agencies.

Nusii says 6,985 companies are winning more business with it, and it has been running since 2013. It is aimed at marketing agencies, consultants and service companies, and promises a proposal out in 15 minutes rather than 3 days. Nusii publishes its own results: 45.1% of proposals accepted, against a 21% industry average it cites from HubSpot, and 9,022 proposals sent through the platform in 2025. The interface is localized in 35 languages. Pricing is unusually simple: the Agency plan is $49 a month for 3 user seats, not per user, with a 14-day free trial and a 60-day money-back guarantee. It holds 4.7 stars on G2. It fits small agencies that want a clean, flat-priced tool without enterprise extras.

Best forAgencies, consultants and service firms that want simple, fast proposals

Skip it ifYou need deep CPQ or RFP tools

Source: nusii.com/

GetAccept

GetAccept · Digital sales room with proposals, quotes and e-signatures

5,000+ revenue teams

Best for B2B deal rooms.

GetAccept says it is trusted by 5,000+ leading revenue teams. It wraps proposals and quotes inside an AI digital sales room, where buyers find the proposal, contracts, e-signatures and tracking in one place and sellers see every signal on the deal. It offers over 500 connectors and says the average rollout takes 30 days, with support response under 3 minutes. Customer stories on its site include a 51% increase in proposal-to-close rate at ScaleWise and an 80% cut in proposal creation time at DivideBuy. Pricing starts at $25 per user per month for eSign, with Professional at $49 per user per month (minimum 5 users, billed annually) and a custom Enterprise plan. It rates 4.6 out of 5 on G2 from 1,267+ reviews. It suits B2B teams with multi-stakeholder deals.

Best forB2B sales teams that want a deal room around the proposal

Skip it ifYou only need a simple one-page quote

Sources: www.getaccept.com · www.getaccept.com/pricing

Qwilr

Qwilr · Interactive web-page proposals and quotes

5,000+ customers

Best interactive, web-style proposals.

Qwilr says it is loved by 5000+ customers. Instead of PDFs, it builds proposals as interactive web pages, with quotes tailored to each buyer, built-in e-signatures and payment collection inside the proposal. Buyer engagement tracking sends notifications when prospects interact, a Smart Proposal Engine generates personalized proposals from your rules, and an AI Creator turns a website URL into a proposal template. CRM automation handles proposal creation and post-close admin. Qwilr claims 44% higher win rates than the industry average and deals closed up to 40% faster. Starter costs $35 per user per month billed annually or $49 monthly, Growth is $55 (minimum 5 users) and Scale is $75 (minimum 10 users), with a 14-day free trial and no credit card required.

Best forSales teams that want interactive, web-based proposals

Skip it ifYour clients expect a traditional PDF

Sources: qwilr.com · qwilr.com/pricing

Prospero

Prospero · Low-cost proposal software for freelancers and small firms

2,000+ businesses

The lowest starting price.

Prospero says it is trusted by 2,000+ businesses in 57 countries. Its pitch is low cost and speed: plans start from $12 a month, there is a free 14-day trial with no credit card required, and you can cancel anytime. It offers over 113 templates to start from, tracking that shows how often a proposal is opened and for how long, and multiple signing options so clients can draw, type or upload a signature. It integrates with FreshBooks, QuickBooks, Stripe, Integromat and Zapier, which suits freelancers who invoice and get paid through those tools. It holds a 4.8/5 rating on G2. It fits solo professionals and small firms that want tracked, signable proposals at the lowest starting price on this list.

Best forFreelancers and small businesses on a budget

Skip it ifYou need enterprise approvals and CRM depth

Source: www.goprospero.com/

Responsive

Responsive · AI RFP and proposal response platform

2,000+ companies

Best for enterprise RFP teams.

Responsive says 2000+ companies around the world use it, including 25+ of the Fortune 100. It is built for formal responses rather than short sales proposals: RFPs, security questionnaires and buyer questions, answered with AI drawing on your best content and guided by subject-matter experts. It says bid and proposal managers can deliver responses 80% faster, and it has managed $1Tn+ in total opportunities with 8.7M+ question-and-answer pairs maintained on the platform. Customer stories include Microsoft saving $17M in response cost and 21,100 hours, and Tenable reporting a 70% win rate. It rates 4.5 on G2 from 1,150+ reviews and 4.6 on Capterra. It fits large companies with dedicated proposal teams handling a steady flow of RFPs.

Best forBid and proposal teams answering RFPs and security questionnaires

Skip it ifYou send short sales proposals to small clients

Source: www.responsive.io/

Loopio

Loopio · AI RFP and security questionnaire software

1,700+ global brands

A strong alternative for RFP-heavy teams.

Loopio says it is trusted by 1,700+ global brands. It powers the full response process, from RFPs to due diligence questionnaires and security questionnaires, with AI models it says were trained on a decade of best practices and more than 500,000 projects. Loopio reports a 415% return on investment, 50% time savings annually, 25% more RFPs completed and a payback period under 6 months. Setup takes as little as 15 to 30 days, and a Glean connector links 275+ sources for answers. Customer stories include Zendesk submitting 400+ RFPs a year and Alight submitting 1000+ RFPs a year with 250+ global users. Its Foundations tier includes 10 seats. It suits companies where proposals mean long, question-by-question responses rather than designed sales documents.

Best forTeams that answer many RFPs, DDQs and security questionnaires

Skip it ifYou write one-off creative proposals

Source: loopio.com/

Bidsketch

Bidsketch · Proposal software for freelancers and agencies

No customer count published

Best for built-in upsells.

Bidsketch does not publish a customer count, so it ranks last here; its homepage says only that customers have earned over 2 billion through it. It covers the proposal basics well: reusable templates, pricing items and a content library, client landing pages where clients can view, approve, export and comment, email notifications when a proposal is opened, and electronic signatures with optional PDF export. Its standout feature is optional fees, which let clients add extra services to a proposal; Bidsketch says proposals using it earn 32% more revenue on average, and that e-signed deals come back 60% faster than PDFs. It integrates with Zapier, Harvest, FreshBooks, SignWell, Salesforce, Basecamp and Pabbly. It fits freelancers and agencies that want upsell options built in.

Best forFreelancers and agencies that want upsells built into proposals

Skip it ifYou want a vendor that publishes its customer numbers

Source: www.bidsketch.com/

Questions people ask

What is the best proposal software?

PandaDoc is the largest, used by 50,000+ customers, and combines proposals, quotes, e-signatures and payments. Better Proposals (10,000+ businesses) and Proposify (8,976 companies) are the next biggest.

What is the cheapest proposal software?

Prospero starts from $12 a month and Better Proposals Starter is $13 a month paid annually. PandaDoc has a $0 Free plan with 5 documents a month for eSign.

Which proposal software is best for agencies?

Nusii, used by 6,985 companies, costs $49 a month for 3 user seats. Bidsketch adds optional fees so clients can pick extra services.

What software is best for answering RFPs?

Responsive, used by 2000+ companies including 25+ of the Fortune 100, and Loopio, trusted by 1,700+ global brands, are built for RFPs and security questionnaires.

How were these tools ranked?

By the number of customers, companies or businesses each vendor publishes on its own website. These are the companies' own claims. Bidsketch publishes no count and ranks last.

How we ranked

Customers, companies or businesses each vendor says it serves, as published on its own website (read November 2026). Counts are each company's own claims and are measured differently, so treat them as a guide to scale, not an audit. Bidsketch publishes no customer count, so it ranks last. Every number on this page comes from the source linked under each pick, and every photo shows the actual product. Brands can't pay to be on this list.

List source: www.pandadoc.com/lp/easier/ · Updated 2026-11-13